Data protection impact assessments
Herefordshire Council ensures that a Data Protection Impact Assessment (DPIA) is completed for any new project or change in current process which will either involve a new use of personal data or will significantly change the way in which personal data is handled. The function of the DPIA is simply to ensure that data protection risks are properly identified and addressed wherever possible.
Data protection impact assessments are a legal requirement of the General Data Protection Regulations (GDPR). They are designed to ensure that organisational accountability is assured and the security and confidentiality of personal identifiable data is maintained for any new process or change in process that has an impact on the rights of individuals or the processing conditions under GDPR.
We will list on this page a summary of the data protection impact assessments which have been approved in this calendar year. If you require a copy of any of these assessments, please make your request using the Freedom of Information process.
Data protection impact assessments log
|System/service area||System name||Details||Project lead||Date approved|
|Economy and place. Energy and active travel team||Keep Herefordshire Warm||Supplier for referrals for home energy efficiency measures has changed||Marches Sustainable Energy project manager||April 2019|
|Economy and place. Directorate services||River Wye and Lugg Natural Flood Management Project||Project partners share project related documents and datasets||Natural Flood Management Project officer||April 2019|
|Adult and communities. Occupational therapy||Just Checking||Equipment and monitoring service which can be used in the assessment of individuals who may be placing themselves at risk||Senior Telecare advisor||May 2019|
|People and performance||Business World Mobile||Mobile app for staff members to record sickness, leave and expenses||Business and corporate application manager||July 2019|
|People||Employee Reward System||System to provide employee benefits||OD Business Partner||July 2019|
|Economy and place. Energy and active travel team||HereBikes||Dockless app-based bike share scheme for Herefordshire residents||Energy and active travel officer||August 2019|
|Adults and communities||ICES||Commissioning of new ICES community equipment provider||Senior commissioning officer||September 2019|
|Children and families. Additional needs||Q Interactive||The use of the Q Interactive app to carry out assessments within the psychology service||Principal Educational Psychologist||September 2019|
|Adults and communities. Brokerage system||E-brokerage system||Cloud-based system which will ensure packages are offered and allocated to providers on the council's agreed/approved frameworks in a secure way||Service manager, registered services||October 2019|
|Adults and communities. Registered services||CareForIt||System allows users to create, edit and manage support plans for each service user||Service manager, registered services||October 2019|
|Economy and place. Archives service||Epexio||Software to manage the collection of archives at HARC||Senior archivist||October 2019|
|Economy and place. School transport||Flexi Routes||Purchase of software to process school transport required and provide ID badges to riders||Transport officer||October 2019|
|Adults and communities. Prevention and support||Armed - HAS Tech||The implementation of smart waterproof wrist bands to monitor vital signs 24 hours per day to reduce risks of falls||Intelligence analyst||November 2019|
|Adults and communities. Prevention and support||Cascade 3D||Delivery of sensors and smart devices to monitor temperature, movement, activity in the home such as use of kettle, microwave, bathroom visits.||Intelligence analyst||November 2019|
|Children and families. Additional needs||Power BI||Software to produce data models and visualisations to support service development, and identify performance issues and potential key influencers on performance.||Performance and contract compliance officer||November 2019|
|Economy and place. Regulatory environment and waste||Civica App||The release of an app to certain services to have data available to them on mobile devices while working in the field||Environmental health service manager||December 2019|
|Economy and place. Regulatory environment and waste||Civica App||To upgrade the current version of Civica and introduce an mobile app for two service areas||Trading standards practitioner||December 2019|
|Corporate support. Information governance||Intandem||Replacement file tracking software for the Modern Records Unit||Information governance manager||February 2020|