Data protection impact assessments

Herefordshire Council ensures that a Data Protection Impact Assessment (DPIA) is completed for any new project or change in current process which will either involve a new use of personal data or will significantly change the way in which personal data is handled. The function of the DPIA is simply to ensure that data protection risks are properly identified and addressed wherever possible.

Data protection impact assessments are a legal requirement of the General Data Protection Regulations (GDPR). They are designed to ensure that organisational accountability is assured and the security and confidentiality of personal identifiable data is maintained for any new process or change in process that has an impact on the rights of individuals or the processing conditions under GDPR.

We will list on this page a summary of the data protection impact assessments which have been approved in this calendar year. If you require a copy of any of these assessments, please make your request using the Freedom of Information process.

Data protection impact assessments log

System/service area System name Details Project lead Approved
Corporate Services Electoral Registration Data Gathering To provide to Electoral Registration: all name and address data where a council department can be reasonably certain this data is accurate. Electoral Services Officer February 2022
Community Wellbeing Independent Living Services OT Assessments NRS will be undertaking OT assessments to address the backlog of OT assessments held within the Independent Living Service (ILS). Senior Commissioning Officer March 2022
Community Wellbeing Technology Enabled Living (TELS) Reactive Call Monitoring and Lone Working Solution The supplier of the service shall plan, manage and operate a call monitoring centre 24/7, all year, for people provided with monitored telecare equipment by Herefordshire Council. Within this new contract there is a requirement to provide a third party lone worker app and monitor this 24/7 for Herefordshire Council AMHPs. Senior Commissioning Officer March 2022
Community Wellbeing Homes for Ukraine Scheme To support Ukrainian people with housing, education, health and integration into the community, as well as supporting the sponsors and their families. Commissioning Team March 2022
Economy and Place Discrete Flats Review Work Package Review of refuse and recycling collection for flats and HMOs. Waste Transformation Team May 2022
Community Wellbeing Homes for Ukraine: Making Sponsor Payments Safe delivery of documents from sponsors for the scheme.   May 2022
Economy and Place Natural Flood Management 2022 Recording land and flood data to administer the Natural Flood Management scheme. Natural Flood Management Team August 2022
Community Wellbeing Joy App Social prescribing application/platform.

Talk Community Health and Wellbeing Manager

December 2022
Community Wellbeing Elective orthopaedic Surgery To enable patients waiting for elective orthopaedic surgery to reduce the risks of unhealthy lifestyle behaviours. Talk Community Health and Wellbeing Manager December 2022
Community Wellbeing Falls Prevention Assistive technology Technology Enabled Living Innovation January 2023
Economy and Environment ECO4 Scheme (2022 update) To provide access to home energy efficiency grant funding assistance and support through the Flexible Eligibility element of the Energy Company Obligation. Sustainability and Climate Change Officer January 2023
Corporate Services Cloudbooking The Cloudbooking system has been purchased to enable staff to book rooms and desks at Herefordshire Council sites. Project Manager IT Services January 2023