Chaperone licence

Any child of compulsory school age who is taking part in a public performance must, by law, be accompanied by a licensed chaperone if they are not being cared for by their parent or carer. This applies to amateur as well as professional productions.

A chaperone is a responsible adult who holds a licence to look after children who work in entertainment. This may include theatrical productions, film, television and modelling work. A chaperone is responsible for a child's safety, comfort and well-being at all times while they are rehearsing and performing. A chaperone may be responsible for up to 12 children at any one time.

A chaperone's principal task is to look after the child in their care: to ensure that they remain safe, comfortable and are not exploited. It is their role to liaise with the production company where there are any concerns about the child's working conditions. 

About this licence
Application and guidance notes
Privacy notice

Herefordshire Council is the Data Controller under data protection law and will use the information you provide on this form in order to provide you with the licence you apply for. The legal basis for processing this data is your consent to do so. You can withdraw your consent at any time by notifying us, however this will result in a licence not being provided or withdrawn. Our contact details to do so, or for any other queries, are: Lorraine Ralph Enforcement Officer, Plough Lane, Hereford HR4 0LE.

We will keep your data for 2 years after the licence ends. Your information will only be shared with the Disclosure and Barring Service for the purposes of carrying out a DBS check if you do not have a current enhanced DBS disclosure that is less than 6 months old. Equally, if you agree for us to do so, we will share your information with other organisations requiring chaperones. Your information will not be shared further, unless it is necessary to do so in cases such as preventing or detecting crime.

Individuals have a number of rights under data protection law, including the right to request their information. You also have a right to make a complaint about our handling of your personal data to the Information Commissioner's Office.

Contact details
  • Telephone: 01432 260517 and 01432 383342
  • Email:
  • Address: Education Legal Officer, Herefordshire Council, Plough Lane, Hereford HR4 0LE