Apply for a secondary school place mid-year
If you want your child to move schools mid-year this is called an 'In Year Transfer' and is the process which a parent or legal guardian must complete to secure a school place other than at the normal point of admission. In Year Transfers are most common for families who move house to a new area or can no longer easily access their current school.
Which school should I apply for?
You may apply to any school, although it is common for parents to apply to a nearby school or the catchment school because this is where children from the local community most commonly attend.
It is a good idea to arrange to visit a school you may be interested in, as:
- You will meet with staff, and sometimes pupils too
- You may be able to have a tour of the school
- It will allow you to make comparisons between schools where you are considering several schools
- Many schools act as their own Admission Authorities, so visiting can also ‘fast-track’ your application and prevent any delay in securing a place once you have moved
You can find the nearest school to a chosen location using Find my nearest and catchment school.
The Schools directory allows you to search for information about each of the publicly funded, secondary and special schools in Herefordshire.
You can find:
- School contact details
- OFSTED information
- Physical accessibility ratings
- Website details for the school
The In Year Transfer application form
Please read the guidance notes attached to the form. Submit your completed form direct to your preferred school.
The back page of the application has a section for your current school to complete. This applies to state-funded schools only, and not private schools or non-UK schools. The information provided on the form will help the school to prepare for your child’s admission should a place be offered.
Children with a Statement of SEN or an EHC Plan commonly require additional support at school. Schools will require support from the Local Authority’s SEND team to accommodate any additional needs that a child may have.
Applications for Looked After Children (LAC) should be made by the child’s social worker.
You can download Polish and Latvian versions of the application form at Welcome to Herefordshire.
Applications for children in Years 10 and 11
If your child has already started studying courses in Year 10 or 11 there may be issues over the availability of the course subjects at any school that you may be interested in transferring to. Because there are a number of exam boards to which schools can subscribe the exam options that your child currently studies may not be available. Consequently it is very important that parents discuss with the school what curriculum can be offered so that a transfer does not adversely affect your child’s chances of a successful outcome for their exam results.
What happens once I submit my application?
The success of your application will largely be determined by the ability of the school to accommodate an additional child in the appropriate year group. You will be notified of the decision in writing. If refused a place you will be informed of your right to appeal this decision. The School Admissions office can provide you with guidance on the appeals process, and can offer advice about alternative schools that may be able to accommodate you.
Please contact us on:
- Telephone: 01432 383168
- Email: firstname.lastname@example.org
Why might my application be refused?
School admissions are governed by the School Admissions Code, which specifies when it is appropriate to offer or refuse a place at a maintained school. Schools have a maximum capacity or PAN (Published Admission Number).
Commonly this is multiple of 30 depending on how many classes the school has in each year group. The main reason for this is that the Admissions Code states that no more than 30 children can be accommodated in Reception, Year 1 or Year 2 class per qualified class teacher. Where a school has reached their prescribed limit you may meet with a refusal. In rural areas schools can have a PAN of less than 30. In these instances it is important to understand that the school’s classes are often made up of two or more year groups, so for instance a school with a PAN of 10 may organise their classes so that Reception, Year 1 and Year 2 are accommodated in the same class.
In Year Fair Access
All Local Authorities are required to have an In Year Fair Access Protocol. The protocol is designed to ensure that no school is asked to accommodate an unreasonable number of challenging pupils, and to ensure that there is not an unreasonable delay in placing pupils that are deemed to be challenging. On rare occasions applications can be referred to the In Year Fair Access Panel whose task it is to make decisions on individual applications. You will be notified in writing if this happens, and an officer from the School Admissions team will guide you through the process.