HARC room hire

A greener way to meet

The Herefordshire Archive and Records Centre (HARC) is a wonderful award-winning ‘Passivhaus design’ building with close associations to the old Rotherwas Munitions Factory.

It offers a range of rooms, a gallery, and spaces for events. Or you can hire the whole venue.

Building features and facilities

With great transport links for walking, cycling, public transport or by car, HARC is perfect for professional, social, community and volunteer groups for training, meetings, and events. There is free parking with an electric charging point and a covered area for bikes.

HARC reception area

Reception area at HARC

Wifi and AV equipment is available free with room bookings if required - flip chart (not including pens and paper), projector, screen and television for use with your own laptop.

Refreshments are available to order in advance: tea or coffee 75p/unit; filtered water 65p/unit.

You can even have a tour of the archives as part of your visit, subject to booking fee.


Both meeting rooms and the gallery space are on the ground floor and are accessible. There are two accessible toilets on the ground floor and a portable hearing loop, which is available on request.


  • Jim Tonkin Room - capacity 60 (approximately - depending on layout) with projector, room divider
  • Butterfield Room - capacity 6/8 ideal for smaller meetings
  • The Gallery - an impressive space available to hire for exhibitions and events


View more details about travelling to HARC.


For enquiries and availability, use our online booking form or please call +44 (0)1432 260750.

Enquire about booking rooms at HARC

Jim Tonkin Room

Capacity 60 (approximately - depending on layout) with projector, room divider.

Accessible and with hearing loop available on request.

HARC Jim Tonkin room

All rates include use of AV equipment.

Jim Tonkin Room charges
  Standard Charity/Non profit organisations 1
Per hour (9-5pm, Mon- Fri) £18 £12
Per hour (outside standard hours) POA £POA
Tea/coffee £1.00 per person
Filtered water 75p per person

Butterfield Room

Capacity 6/8 - smaller meeting room with phone.

Tea and coffee and filtered water are available to order.

HARC Butterfield Room

Butterfield Room charges
  Standard Charity/Non profit organisations 1
Per hour (9-5pm, Mon- Fri) £9 £6
Per hour (outside standard hours) POA £POA
Tea/coffee £1.00 per person 
Filtered water 75p per person 


Ideal for exhibitions, displays, artwork, social gatherings. Ground floor, fully accessible.

Gallery space to hire at HARC showing available wall and display space

Gallery hire charges

Standard charge per week period £150.

1. Charity Registration Number/Articles of Association required