How to make a wildlife record

Herefordshire Biological Records Centre (HBRC) are always keen to hear from you about plants and animals that you have seen to help us build a picture of the wildlife in Herefordshire.

Squirrel and robin

We are always happy to hear from you about a plant or animal you have seen. So what do you need to record on your wildlife record?


That's you! Your name or the name of the person who saw the record and contact details. We need this so that if we have any questions about the record we can get in touch with you.


What did you see? Take a photo if possible. You need to tell us what you saw and give us as much information as possible about what it was doing. E.g. 'I saw a badger dead on the road' or 'There is a sparrowhawk nesting in the tree at the bottom of my garden' or 'Otter footprints in the mud by the river'. If you aren't sure what you saw but you got a photograph of it please include this with your record. We can then send the photo to an expert who might be able to tell us what you saw, you never know it could be something that hasn't been recorded before!!


Where you saw it A six or more figure grid reference is best but don't worry if you don't know the grid reference. An address, postcode or a description of where you saw it e.g. 'outside the post office in Breinton' helps us to work out the grid reference so the more information you can give us about where you saw it the better.


The date when you saw it Try to make this as detailed as possible and include the day, month and year You then need to contact HBRC with the above information so that we can add the record to our database.

You can email us on You can ring us on 01432 261538 You can send us you records by post to HBRC, P.O. Box 230, Hereford, HR1 2ZB

HBRC are happy to provide you with paper or electronic recording forms so that you can keep a record of anything you see. We look forward to receiving records from you!! 

You can also download a record form