Children and Young People's Privacy Notice

This Privacy Notice explains what Herefordshire Council's Children and Young People's Directorate does with personal data.

The Local Authority (Herefordshire Council) uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have.  It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them.  The statistics are used in such a way that individual children cannot be identified from them.  The Local Authority will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies.  The statistics are used in such a way that individual staff cannot be identified from them.  The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.

For information your rights of access to the data we hold about you and further information about how Herefordshire Council as a whole holds and uses personal information, please visit the data protection section or contact the Data Protection Officer at the address shown below:

Data Protection Officer, Herefordshire Council, Blackfriars, PO Box 185, Hereford, HR4 9ZR

Who does Herefordshire Council pass pupil data to?

Herefordshire Council also passes pupil data to the following third party organisations, as the law allows.  A brief description of the purposes the information is used for is set out below, along with a web address if you want to know more about what they do and how to contact them: 

ContactPoint

ContactPoint - Herefordshire, is an online directory available to authorised staff who need it to do their jobs, enabling the delivery of coordinated support for children and young people.  It is vital to help safeguard children and to ensure that the right agencies are involved at the right times so children do not slip through the net. Herefordshire Council is required to maintain the accuracy of the information held on ContactPoint about children and young people in their area.

Andy Churcher – Every Child Matters Systems Manager

Herefordshire Council, Blackfriars, Hereford, PO Box 185, Hereford, HR4 9ZR

Tel: 01432 260278

Email: achurcher@herefordshire.gov.uk

For more information visit the ContactPoint page or via the link to the Department of Children, Schools and Families at the bottom of the page.

Herefordshire Primary Care Trust

Herefordshire Primary Care Trust (PCT) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them.  The statistics are used in such a way that individual pupils cannot be identified from them.  Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require the PCTs to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process.  PCTs may also provide individual schools and LAs with aggregate information on pupils’ height and weight.

Connexions

Herefordshire Connexions is the local branch of the government's support service for all young people aged 13 to 19 in England.

Information passed onto Connexions Herefordshire includes the name and address of the pupil and parent, and any further information relevant to the Connexions services’ role.  However parents, or the pupils themselves if aged 16 or over, can ask that no information beyond name and address (for pupil and parent) be passed on to Connexions.  If as a parent, or as a pupil aged 16 or over, you wish to opt-out and do not want Connexions to receive from the school information beyond name and address, then please contact the school. Herefordshire Council may supply information which they have about children to Connexions services providers, but will not pass on any information they have received from the school if parents (or the children themselves if aged 16 or over) have notified the school that Connexions should not receive information beyond name and address.